Workplace Specialist

Position: Workplace Specialist

Location: Tel Aviv District, Israel (Hybrid)

Job Type: Full-time

About Fireblocks:

Fireblocks is revolutionizing the world of digital assets by providing the simplest and most secure platform for companies to work with digital assets. Trusted by leading financial institutions, banks, global brands, and Web3 companies, Fireblocks helps businesses leverage blockchain technology to unlock new opportunities. Some of its key clients include BNY Mellon, BNP Paribas, ANZ Bank, Revolut, and thousands more.

About The Team:

Join the Workplace & Employee Experience team at Fireblocks and help shape an organized, welcoming, and engaging office environment! The team is looking for a Workplace Specialist who will manage office operations, support employees and visitors, and contribute to a positive workplace experience. This role offers an exciting opportunity for someone looking to grow in office administration within a dynamic, fast-paced environment.

What You'll Do:

Front Desk & Office Operations:

• Serve as the first point of contact, greeting and assisting employees, visitors, and candidates.
• Maintain a clean, welcoming, and organized reception area.
• Handle incoming/outgoing mail, deliveries, and courier services.
• Ensure office supplies are available and well-stocked.
• Coordinate with vendors for office supplies, snacks, and maintenance requests.

Administrative & Event Support:

• Assist with scheduling meetings and coordinating company events.
• Provide administrative support such as data entry, document preparation, and filing.
• Track office expenses and manage invoices.
• Organize employee travel arrangements.

Employee Experience & Onboarding:

• Help with onboarding new hires by assisting with their first-day setup and office orientation.
• Organize employee engagement activities (happy hours, company events, gifting programs).
• Ensure workplace security by managing visitor logs and issuing employee badges.

What You’ll Bring:

• 2+ years of experience in a receptionist, office coordinator, or similar role.
• Fluent in Hebrew and English (both written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills, with a strong customer-service mindset.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Self-motivated, proactive, and adaptable with a problem-solving approach.
• Associate’s or Bachelor’s degree in a related field is a plus.

Fireblocks values diversity and inclusion and is committed to creating a dynamic work environment that reflects the diversity of its global clients.